SenseXR 2026 aims to provide an inclusive and accessible workshop environment. We know accessibility needs vary widely, and we will do our best to accommodate requests for assistance so that participants can take part fully.

Requesting Accommodations

If you have accessibility requirements (mobility, hearing/vision support, captioning, neurodiversity-related needs, communication preferences, or anything else), please contact the organizers at sensexr.imx@gmail.com as early as possible. Early notice helps us coordinate with the venue and conference organizers where needed.

When contacting us, it can help to include:

• The accommodation you need and what would make participation easier.
• Whether it affects presenting, attending, group activities, or viewing demos.
• Any relevant timing constraints (e.g., needing seating near the front or breaks at specific intervals).
• If you are unsure what to request, email us anyway and we can work it out together.

Accessible Submissions and Materials

We strongly encourage authors and presenters to prepare accessible materials so that everyone can review and engage with the work.

For papers and PDFs

• Use clear headings and a logical structure.
• Ensure figures are legible and include descriptive captions.
• Avoid relying on color alone to convey meaning (use labels, patterns, or text).
• Where possible, generate accessible PDFs from the source (rather than scanning).

For slides

• Use large, readable fonts and high contrast.
• Avoid dense walls of text.
• Describe key visuals briefly when presenting (e.g., what a chart is showing and the takeaway).
• Consider providing speaker notes or a short text summary if your slides are very visual.

For video and audio

• Add captions to videos where possible.
• If you show audio content, consider a brief on-screen transcript or summary.

During the Workshop

We will aim to support accessibility in the room by encouraging practices that make discussion easier for everyone:

• Speaking clearly and at a reasonable pace.
• Using microphones where provided.
• Allowing a short pause before Q&A so people can formulate questions.
• Being flexible with how questions are asked (spoken questions, or written questions shared via the organizers if preferred).

If something during the workshop makes it hard for you to participate, please tell an organizer at the time if you feel comfortable doing so.

Demos and Interactive Experiences

If you are bringing a demo:

• Provide a short, clear “how to try this” explanation.
• If your demo uses rapid flashing, intense motion, or strong audio, please warn participants in advance.
• If your demo requires physical interaction, consider how someone seated or with limited mobility could still engage (alternative mode, guided walkthrough, or short video).
• If you have specific demo accessibility concerns, email us and we will do our best to help.

Code of Conduct

SenseXR 2026 is committed to providing a respectful, inclusive, and harassment-free environment for all participants. We follow the ACM Code of Ethics and Professional Conduct and the ACM Policy Against Harassment at ACM Activities. IMX has also published conference-specific Code of Conduct guidance and support resources, and we align with that approach.

Our Expectations

We expect all participants to:

• Treat others with respect, even in disagreement.
• Be mindful of how comments may land across different cultures and backgrounds.
• Give space for others to contribute, especially junior researchers and first-time attendees.
• Ask questions in a constructive way and critique ideas rather than people.
• Respect personal boundaries and consent.

Unacceptable Behavior

Unacceptable behavior includes, but is not limited to:

• Harassment, discrimination, or intimidation.
• Offensive, derogatory, or exclusionary language or imagery.
• Unwelcome sexual attention or sexualized behavior.
• Deliberate disruption of talks, discussions, or activities.
• Stalking, persistent following, or unwanted contact.
• Recording, photographing, or sharing someone’s work or image in a way that violates consent or event rules.
• Retaliation against anyone who raises a concern.

Harassment can occur even without deliberate intent, and behavior framed as “just a joke” can still be harmful.

Scope

This Code of Conduct applies to SenseXR 2026 workshop spaces and activities, including:

• The workshop room and related in-person spaces.
• Workshop communications channels (email, social media where used for workshop activity).
• Any official workshop community spaces set up by organizers.

If You Experience or Witness a Problem

If you experience or witness unacceptable behavior, or feel unsafe, we encourage you to report it.

Contact the workshop organizers:

• Email: sensexr.imx@gmail.com
• Or speak to an organizer in person during the workshop.

If you prefer not to report to the workshop team, you may also report through conference channels or via ACM’s policy mechanisms.

When making a report, share whatever you can:

• What happened, when, and where.
• Who was involved or witnessed it (if known).
• What outcome you would like (e.g., check-in, apology, boundary set, or escalation).

You do not need to “prove” harm in order to ask for support.

How We Respond

We will take all reports seriously. Our goals are to support the person affected, stop the behavior, and prevent recurrence.

• Speaking with the parties involved.
• Issuing a warning and setting clear boundaries.
• Asking someone to leave the workshop.
• Escalating to IMX conference organizers or ACM, where appropriate.

We will handle reports as discreetly as possible and share information only with those who need to know in order to respond.

Respectful Participation

SenseXR is designed to bring together junior and senior participants from different backgrounds. That only works if the space feels safe to ask “unfinished” questions and share early work. Please help us protect that environment by being patient, constructive, and supportive.

Publication and Open Access

We intend to publish accepted contributions as part of the IMX 2026 workshop proceedings in the ACM Digital Library, subject to IMX publication arrangements. ACM publications from 2026 are Open Access, meaning the published papers are free to read in the ACM Digital Library.

For publications from 2026 onward, the corresponding author will be asked to select a Creative Commons license (CC BY or CC BY-NC-ND) via the ACM rights system. ACM’s Open Access model is typically covered through ACM Open for many institutions. If a corresponding author’s institution is not participating, an APC may apply. Authors can check ACM Open eligibility via ACM’s author guidance. We will confirm final publication details after acceptance.